Legal

Privacy Policy

Effective Date: June 19, 2025

At Hotlist AI, your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable privacy laws.

1. Who We Are

Hotlist AI is a done-for-you outbound lead generation service powered by AI personalization. Our website address is: https://hotlistai.com.

2. What Personal Data We Collect

We may collect the following types of data:

Full name
Email address
Company name & job title
Phone number (if provided)
Browser information and IP address
Analytics data via cookies (Google Analytics)

3. How We Collect Your Data

When you fill out forms (e.g., to book a discovery call)
When you engage our services
Via cookies and analytics tools while you browse our site

4. Why We Collect Your Data

We collect your data for the following reasons:

To contact you about our services
To personalize outbound campaigns on your behalf
To respond to inquiries and provide support
To improve our services using usage data

5. Legal Bases for Processing

Under the GDPR, our legal bases for processing your data are:

Consent – when you opt in via forms
Contract – when we are providing services to you
Legitimate Interest – for B2B contact and service improvement

6. Cookies and Tracking

We use Google Analytics to understand how visitors interact with our website. This may involve setting cookies. You can manage or reject cookies via your browser settings.

7. Third-Party Services

We may share data with trusted service providers who assist us in delivering our services, such as:

Google Analytics (website traffic)
Calendly (scheduling)
Apollo.io, Clay, Instantly (for lead generation and campaign execution)
CRM platforms (e.g., HubSpot, Airtable)

These providers are contractually obligated to handle your data securely and in compliance with GDPR where applicable.

8. International Data Transfers

Some of the services we use are located in countries outside the EU, including the United States. In such cases, we ensure appropriate safeguards (e.g., Standard Contractual Clauses) are in place to protect your data.

9. How Long We Keep Your Data

We retain personal data only as long as necessary for the purposes described above, unless required by law to keep it longer.

10. Your Data Rights (Under GDPR)

If you're an EU resident, you have the right to:

Access the personal data we hold about you
Request correction or deletion of your data
Withdraw your consent at any time
Object to processing or request restriction
Request data portability
Lodge a complaint with your local data protection authority

11. Policy Updates

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. We recommend checking back periodically.

12. Contact Us

If you have questions about this policy or your personal data, please contact:

Email: info@buywithapple.com